Privacy Notice for Job Applicants
LAST UPDATED: August 18, 2025
- INTRODUCTION
Spectra Logic Corporation and its subsidiaries ("Spectra" or "us", "we" or "our") are committed to protecting the privacy and security of the personal information you provide to us. Please read this Privacy Notice for Job Applicants (the "Privacy Notice") to learn how we collect, use, share and protect your personal information when you apply for a job or other role with us.
If you are a resident of Australia, you have the right to access and correct your personal information, to be informed about how your data is collected and used, to make complaints about privacy breaches, and to expect your personal information to be handled in accordance with the Australian Privacy Act (the "APA").
If you are a resident of California, you have the right to know what personal information is collected about you, access and delete your personal information, opt out of the sale or sharing of your personal information, and not be discriminated against for exercising these rights, all pursuant to the California Consumer Privacy Act of 2018 (the "CCPA"). Spectra does not sell or otherwise disclose this personal information for monetary or other consideration to any third parties.
If you are a resident of EU, Switzerland or UK, have the right to access, correct, delete, and restrict the processing of your personal data; object to certain uses; receive your data in a portable format; lodge complaints with supervisory authorities; and withdraw consent where processing is based on consent, pursuant to GDPR or FADP, as applicable (collectively, the "GDPR").
PLEASE READ THIS PRIVACY NOTICE CAREFULLY PRIOR TO CONTINUING TO VIEW OUR WEBSITE OR APPLYING FOR A JOB WITH SPECTRA. BY ACCESSING OUR WEBSITE SITE AND/OR APPLYING FOR A JOB, YOU AFFIRM THAT YOU HAVE READ, UNDERSTOOD AND AGREE TO ABIDE TO THIS PRIVACY NOTICE. IF YOU DO NOT AGREE TO ABIDE BY THIS PRIVACY NOTICE, YOU MAY NOT ENTER, ACCESS, OR OTHERWISE APPLY FOR A JOB VIA THIS WEBSITE.
- INFORMATION WE COLLECT ABOUT YOU
For the purposes of this Privacy Notice, "Personal information" is information that identifies, relates to, describes, is reasonably capable of being associated with, or could reasonably be linked, directly or indirectly, with a particular consumer or household. "Sensitive Personal Information" includes anything that reveals an individual's personal information, such as Social Security number, driver's license number, state identification card, passport number, account log-in, password, precise geolocation, racial or ethnic origin, religious or philosophical beliefs, or union membership. Personal Information and Sensitive Personal Information are collectively "Your Information." We collect the following types of Personal Information and Sensitive Personal Information:
Category Examples Collected Identifiers. A real name, alias, postal address, unique personal identifier, online identifier, Internet Protocol address, email address, account name or other similar identifiers. YES Personal information categories listed in the California Customer Records statute (Cal. Civ. Code § 1798.80(e)). A name, signature, address, telephone number, education, employment and/or employment history or Social Security number. Some personal information included in this category may overlap with other categories. YES Protected classification characteristics under California or federal law. Age (40 years or older), race, color, ancestry, national origin, citizenship, religion or creed, marital status, medical condition, physical or mental disability, sex (including gender, gender identity, gender expression, pregnancy or childbirth and related medical conditions), sexual orientation, veteran or military status. Such information will only be collected as permitted by applicable law and will not be used to make hiring decisions. YES Commercial information. Records of personal property, products or services purchased, obtained, or considered, or other purchasing or consuming histories or tendencies. NO Internet or other similar network activity. IP address, log-in information or information regarding your interaction with a website, application or advertisement. Only information on interaction with our Website Geolocation data. Physical location or movements. Only collect IP address Sensory data. Audio, electronic, visual, thermal, olfactory or similar information. For example, this includes video interviewing as part of the application process. If you visit our facilities, your entry and exit may be monitored. YES Professional or employment-related information. Work history, references, information about skills and abilities, accomplishments and awards, training and development information, performance evaluation information, and employment termination information. YES Non-public education information (per the Family Educational Rights and Privacy Act (20 U.S.C. Section 1232g, 34 C.F.R. Part 99)). Education history, education records (such as grades, transcripts and class lists), and other information included in your resume or cover letter. YES Inferences drawn from other personal information. Profile reflecting your preferences, characteristics, psychological trends, predispositions, behavior, attitudes, intelligence, abilities, and aptitudes. YES Other Job interview notes, responses to screening questions, assessment results, and any other information you provide in connection with the recruitment process. We also collect legal and contractual information, such as information necessary to respond to law enforcement and governmental agency requests, comply with legal and contractual obligations, exercise legal and contractual rights, and initiate or respond to, or establish, exercise and defend, legal and contractual rights claims. YES - SOURCES OF INFORMATION
We collect Personal Information and Sensitive Personal Information you voluntarily provide to us when you apply for a job or otherwise contact us in the recruitment context. If you are visiting our website or online job application, we may also automatically collect device information such as IP addresses and device identifiers.
We may also combine personal information collected from other sources with the Personal Information and Sensitive Personal Information that you provide to us. For example, we may collect information from:
- Recruiters
- Prior employers (e.g., for references)
- Professional references you provide to us
- Educational institutions
- Pre-employment screening services
- Credentialing and licensing organizations
- Publicly available sources such as your social media profile (e.g., LinkedIn, Twitter and Facebook)
- Other sources as directed by you
- HOW WE USE YOUR INFORMATION
We use Your Information for the following purposes:
- Process and manage your application: We use Your Information to process your job application, establish a job applicant profile for the recruitment process, assess your qualifications for a specific role with us, schedule and conduct interviews, communicate with you and carry out background and reference checks (see the following bullet point for additional information). We may collect audio and visual information of job applicants through photographs used for identification purposes. With your consent, we may record video of you in connection with the application process, for example through a third-party screening service. Additionally, if you are offered a position with us, we may use your personal information in the employee on-boarding process.
- Conduct reference and background checks (as permitted by applicable law): We use Your Information to conduct reference checks and to evaluate your qualifications and experience. We may also conduct background checks (as authorized by you and permitted by applicable law).
- Provide immigration support: If applicable and as permitted by applicable law, we may collect Your Information to assist with immigration support, such as applying for visas or work permits.
- Analyze and improve our recruitment process and tools: For example, we analyze trends in our applicant pool and use Your Information to understand and improve our recruitment process and tools (including improving diversity and inclusion). If you use our online job application process, we collect Your Information in this category, such as your interactions with our "Careers" page and our online application process.
- Record-keeping: We keep records of Your Information as required by law and in accordance with our record retention policies.
- Meeting legal requirements and enforcing legal terms: We collect and process Your Information for purposes of (a) fulfilling our legal obligations under applicable law, regulation, court order or other legal process, such as preventing, detecting and investigating security incidents and potentially illegal or prohibited activities; (b) protecting the rights, property or safety of you, us or another party; (c) enforcing any agreements with you; (d) responding to claims; and (e) resolving disputes. Additionally, we may use Your Information about protected characteristics to analyze and monitor the diversity of our job applicants in accordance with applicable laws.
- DISCLOSURE OF YOUR INFORMATION
We may share Your Information as necessary for the purposes described in this Privacy Notice, including internally with our personnel involved in the hiring process. For example, we may share Your Information with the following parties:
- Affiliates: We may share your personal information with our affiliates.
- Service Providers: We use service providers to operate, host and facilitate our hiring and recruitment process. These include hosting, technology and communication providers; security and fraud prevention consultants; analytics providers; background and reference check screening services; and hiring process management tools.
- Government authorities and law enforcement: In certain situations, we may be required to disclose Your Information in response to lawful requests by public authorities, including to meet national security or law enforcement requirements.
- Business transfers: Your Information may be transferred to a third party if we undergo a merger, acquisition, bankruptcy or other transaction in which that third party assumes control of our business (in whole or in part).
- Professional advisors: We may share Your Information with our professional advisors.
- Other: We may also share Your Information with third parties in conjunction with any of the activities set forth under "Meeting legal requirements and enforcing legal terms" in the "How We Use Your Information" section above.
- SECURITY OF YOUR PERSONAL INFORMATION
We employ reasonable security measures and technologies, such as password protection, encryption, etc., to protect the confidentiality of your Personal Information. Only authorized employees have access to Personal Information.
- UPDATING AND ACCESSING YOUR PERSONAL INFORMATION
As a job applicant, you may have the following rights under applicable law:
- Access and Correction: The right to access and request corrections to Your Information.
- Right to Disclosure: The right to request information from us regarding the collection and disclosure of Your Information.
- Deletion: In certain circumstances, the right to request we delete Your Information.
- Non-Discrimination: Spectra will not discriminate against a job applicant for exercising their rights under applicable law.
- Withdraw Consent: In certain circumstances, the right to withdraw your consent for us to use Your Information in certain ways.
We do not offer financial incentives or price or service differences in exchange for the retention of Your Information.
- HOW TO SUBMIT A VERIFIABLE REQUEST
We will respond to requests to update, disclose and/or delete Your Information in accordance with applicable law if it can verify the identity of the individual submitting the request. You can exercise these rights by email at [email protected]. We may not be able to comply with your request if we are unable to confirm your identity or connect the information you submit in your request with Your Information in our possession.
- AUTHORIZED AGENT
If you are a resident of California, applicable law allows you to designate an "Authorized Agent" registered with the California Secretary of State to submit a disclosure or deletion request on your behalf. For us to respond to a request from an Authorized Agent, we may:
- Request a copy of the written permission granting the Authorized Agent to make such a request on your behalf; and
- Verify your identity.
We may deny a request from an Authorized Agent that does not submit proof that they have been authorized by you to act on your behalf.
- RETENTION PERIOD
We will retain Your Personal Information only for as long as is necessary for the purposes set out in this Privacy Notice. We will retain and use your Personal Information to the extent necessary to comply with our legal obligations, resolve disputes and enforce our legal agreements and policies. We may also retain usage data for internal analysis purposes. Usage data is generally retained for a shorter period of time, except when this data is used to strengthen the security or to improve the functionality of our Services or we are legally obligated to retain this data for longer time periods.
- CHANGES TO THIS PRIVACY NOTICE
We may update this Privacy Notice from time to time. When we do, we will post the current version on this site, and we will revise the version date located at the top of this page. Any changes become effective when we post the revised Privacy Notice. Your continued use of our site following these changes means that you accept the revised Privacy Notice.
- CONTACT US
If you have questions, concerns or complaints regarding our Privacy Notice or practices or want to exercise any of your rights, you may contact us at:
- Email Address: [email protected]
- Postal Address:
- Spectra Logic Corporation
- 6285 Lookout Road
- Boulder, CO 80301
